Provide one ship set of special tools and test equipment required for onboard diagnostics and maintenance based on contractor’s list of recommended special tools and test equipment. 3. Government Furnished Information (GFI) (will be furnished to offerors): The government will provide the contractor with the documents listed in Appendix C in “.pdf” format. Due to the age of the vessel and the number of modifications that have occurred, the contractor should expect to see up to 10% errors in the data in the documents. This should be considered in the proposal price A list of the nameplate data of the principal equipment on the vessel can be found in Appendix F. 4. Deliverables/Milestones Detailed design deliverables: 4.A.1 Installation proposal with Plan of Action and Milestones. The following milestones shall be provided as a minimum; (1) Time in calendar days and number of people required to perform the Design Verification Shipcheck (assume the vessel will be dockside in a foreign port). (2) Time in calendar weeks required to obtain SCR drive equipment environmental certification from ABS. (3) Time in calendar weeks required to complete the detailed design and construction (including the mock-ups) after completion of the Design Verification Shipcheck. (4) Time in calendar weeks required before ABS/USCG submittals can be made. (5) Time in calendar weeks required to shop test the equipment/system including the Factory Acceptance Test. (6) Time in calendar weeks required between completion of the Design Verification Shipcheck and the start of the installation of the shipboard SCR Test. (7) Time in calendar weeks required between completion of the Design Verification Shipcheck and the start of installation of the equipment onboard the vessel. 4.A.2 Description of proposed system including; (1) Information/data sheets for all principal hardware and software to be used. (2) ABS type approval certificates for equipment to be provided or the contractor’s plan to obtain ABS approval. (3) Top level system architecture drawing and descriptions. (4) Sample mimic pages. (5) Automation System trending capabilities. 4.A.3 Meetings Meetings, to be held at a location determined by Military Sealift Command (MSC) point of contact (POC), either in Washington, DC, in the Norfolk area office, or at the contractor’s facility. Contractor to provide meeting minutes within two (2) weeks after all meetings. Meeting minutes shall be reviewed and approved by MSC prior to official release. For status and design review meetings the contractor shall provide a proposed agenda at least two (2) weeks prior to the meeting. There will be three (3) mandatory design review meetings. A design review meeting will satisfy the requirement for a quarterly status meeting. The contractor shall maintain a database of the status of all action items assigned during meetings. The action item database shall include who the action item is assigned to and a expected completion date. 4.A.3.1 Post Award/Kickoff Meeting To be held within two (2) weeks of award. 4.A.3.2 Status Meetings Quarterly status review meetings throughout the project. 4.A.3.3 Design Review Meeting #1 To be held two (2) weeks after the contractor’s submittal of the preliminary design to MSC. 4.A.3.4 Design Review Meeting #2 To be held two (2) weeks after the contractor’s submittal of the Mock-up Plan to MSC. 4.A.3.5 Design Review Meeting #3 To be held midway through the contractor’s detailed design. 4.A.4 Regulatory body correspondence The contractor is to provide all regulatory correspondence to MSC including copies of all submittal packages. 4.A.5 Documents to be submitted for review/approval 4.A.5.1 Preliminary Design The preliminary design is to include the following as a minimum; (1) Preliminary system architecture (2) Preliminary description of system operations (3) Preliminary I/O list (4) Preliminary desktop layouts and enclosure front panels (5) Preliminary console and enclosure layouts (6) Preliminary hardware and software specifications 4.A.5.2 Design Verification Shipcheck Report Summary of findings during the design verification shipcheck including any problems noted or items that could not be completed. 4.A.5.3 Preliminary Mock-up and Combined Factory Acceptance Test plan for review and approval (1) Mock-up plan for; a. Main Control Console b. SCR enclosures (one set) (2) Combined Factory Acceptance Test Procedures (3) Test set-up diagram (4) Location of testing 4.A.5.4 Detailed Design Documents All detailed design drawings are to be submitted for review and comment. These documents shall as a minimum include but not be limited to; (1) System architecture (2) System Description of Operations (3) I/O list (including scaling, range, setpoints, time delays, signal levels and types, terminal numbers, etc.) (4) Desktop layouts and enclosure front panels (5) Console and enclosure layouts (6) Hardware and software specifications (7) ABS/USCG required drawings/documents (8) List of equipment to be reused 4.A.5.5 Failure Mode Effects Analysis (FMEA) and Design Verification Test Procedure (DVTP) The contractor shall provide MSC with copies of the USCG required FMEA/DVTP for review and comment prior to submittal to USCG/ABS. 4.A.5.6 Mimics All mimics will be submitted for review and comment by MSC. These submittals shall be made during the detailed design phase. Preliminary submittal should be made 30 days prior to Design Review Meeting #3. Final approval of mimics will be during Factory Acceptance Testing. 4.A.5.7 Desktop Layouts The following layouts shall be submitted to MSC for approval prior to construction of the equipment; (1) MCC desktop layouts and internal cabinet layouts (2) Propulsion Local Control Panel Front and internal cabinet layouts (3) SCR Panel Front and internal cabinet layouts (4) Exciter Panel Fronts and internal cabinet layouts B. Fabrication and Factory Acceptance Testing 4.B.1 Factory Acceptance Test Procedures and Reports ? Customer Combined Factory Acceptance Test Procedures (to be submitted 60 days prior to start of testing) that will cover system wide test including; (1) Main Control Console (2) SCR drives (3) Propulsion Local Control Panels (4) Thruster Exciter Panels (5) Propulsion Motor Exciter Panels (6) Remote panels/equipment provided by the contractor ? Reports of Test observed by MSC representatives ? Reports of Test certified and witnessed by ABS ? Complete test report with raw data and summary Factory Acceptance Test Reports shall be submitted within 30 days of completion of the testing. The reports shall contain any open items remaining in an action items list. Action Item status to be updated every 30 days. 4.B.2 SCR Test Plans (1) ABS environmental approval testing shall be submitted 30 days prior to the start of the testing. If the equipment already has ABS Type Approval (or ABS acceptable equivalent) this testing may not be required. (2) New electronic and power conversion bridge compatibility testing shall be submitted 30 days prior to the start of the testing. (3) Test plan for the onboard SCR testing shall be submitted no later than 30 days after the above factory testing is completed, but not later than 30 days prior to the start of the onboard testing. 4.B.3 Pre-installation submittal (to be submitted 90 days prior to installation) 2.E.3.1 Installation/rip-out plan for approval 2.E.3.2 Test procedure for final testing of installation for approval (1) Dockside testing (2) Sea trails testing a. Contractor’s Sea Trials b. Acceptance Sea Trials 4.B.4 Installation submittals (to be submitted no later than 60 days prior to installation) 4.B.4.1 Installation drawings 4.B.4.2 Installation plan 4.B.4.3 Installation schedule C. Installation, Testing and Trials 4.C.1 List of personnel attending installation 4.C.2 List of personnel attending Contractor’s Sea Trials 4.C.3 List of personnel attending Acceptance Sea Trials 4.C.4 Revised Plan of Action and Milestones 4.C.5 Final deliverables 4.C.5.1 Full set of as built drawings (seven (7) sets plus four (4) electronic copies) 4.C.5.2 Full set of ship specific commercial Tech Manuals for all equipment/systems supplied
